Your IRAS profile
Your IRAS profile contains your name and contact details and is where you can update your email address and password if needed.
The email address in your profile is the same as the email address you use to sign into the system.
This is the address that all system notifications and emails are sent to, so it is important that it is kept up to date.
To update your profile information:
- select your initials on the circular button in the top right-hand corner
- select 'Profile' from the drop-down list
- below where you have just selected your username in the top right-hand corner, a new button 'Edit profile' will appear
- select 'Edit profile' and complete with up-to-date relevant information
- select 'Update' to save
Selecting 'change password' or 'change email address' will take you through to the sign in page. To update this information, you'll need to sign in again to verify your identity.
Sponsor Representatives:
In the profile section, you can also request to act as a sponsor representative. We recommend sponsors add multiple sponsor representatives. This will allow work on the project to continue even if one representative is unavailable or leaves the organisation.
Important: this role will only apply if you're working for or on behalf of the sponsor organisation. The sponsor representative role will allow you to have a read-only view of all the projects belonging to that sponsor. You'll also be able to approve or reject requests to add other sponsor representatives and complete outstanding sponsor tasks.
You should only complete the following steps if you're sure they apply to you or you have been specifically advised to do so.
- select your initials on the circular button in the top right-hand corner
- select 'Profile' from the dropdown list
- on the new page which appears, select 'Edit' (to the right of the 'Sponsor office' header)
- select '+ Add organisation' - and start typing the name of the organisation into the box which appears
- select the relevant organisation from the drop-down list
- select 'Save changes'
By selecting 'Save changes' the selected organisation will now receive your request to be a sponsor representative and can approve or reject the request via the system. If they select Approve, then you'll now have read-only access to the entire list of that sponsor organisation's sponsored projects list, along with editable access to the task list.
If they select 'Reject', then you'll not have access to anything related to the sponsor organisation.
CROs should not set themselves up as a Sponsor Representative if they will only work on a proportion of studies from that sponsor. Organisations must ensure that the sponsor representative role is only assigned to someone who can appropriately have access to all of the organisation's projects.
If your request is rejected and you believe you should have been granted access, please discuss this with the sponsor office directly.